How to Book a CIVA Traveling Exhibit

CIVA sponsors a variety of traveling exhibitions available for rental to museums, galleries, colleges, churches, and other institutions. Rental prices start at $300 per month. Venues are responsible for the rental fee and shipping, usually to the following venue. Digital files for labels, a brochure in PDF format that is ready to print, high resolution digital files of all works in the exhibit, and a sample press release accompany each rental. A Gallery Guide is currently in production to assist galleries in planning their shows, and will be made available in print and digital forms shortly. To learn more about bringing an exhibit to your gallery, listen to our podcast: Hosting a CIVA Exhibit.

How to Book a CIVA Traveling Exhibit

Step One: Please refer to our Traveling Exhibit Page where you can find a complete schedule of openings for our shows, pricing, images included in each show, and testimonials from several gallery directors who have rented CIVA shows.

Step Two: Consult with the director of your gallery, museum, church, or university. Here is a printable Traveling Exhibits PDF listing the exhibits CIVA currently has available for rental.

Step Three: Once you have selected a show that suits your program needs, email Exhibit Coordinator Kate Austin with the title of the exhibit(s) you are interested in and possible exhibition dates for your venue.

Step Four: An agreement will be sent to you stating what resources CIVA will supply, the duration of the exhibit at your site, the rental cost of the show, and how payments will be made. The Agreement lists the value of the show and explains that you will need insurance coverage for the works lists while it is on view at your site. CIVA supplies insurance for the works while in transit. An on-site insurance rider generally costs $50-100 per month, consult with your insurance provider to arrange this in advance.

Step Five: When you return the signed agreement via email, digital files for labels, a brochure in PDF format that is ready to print, text for artwork labels, high resolution digital files of all works in the exhibit, and a sample press release to accompany your rental will be sent to you.

Step Six: Once the reservation is made and the agreement is received by the office, your contact information and dates of rental will be added to our Traveling Exhibits Schedule.

Step Seven: When you receive the show, follow the instructions for hanging that are contained in the crate. If there are certain pieces that you cannot accommodate in your space, you do not have to show them.

Step Eight: Be sure to repack the show correctly according to the instructions.

Step Nine:  Shipping usually costs between $300-500 depending on where the show is going to next. If needed, CIVA can help to set up the shipping arrangements. 

For further information about how to rent one or more of these traveling exhibits, contact Exhibits Coordinator, Kate Austin.

CIVA | Christians in the Visual Arts
849 East Washington
Suite 212
Madison, WI 53703
608.433.9339 Office

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